PRIVACY NOTICE

About us

Morgan Philips Hong Kong Limited means our subsidiaries and branches across Greater China namely Morgan Philips Hong Kong Limited, Morgan Philips Hong Kong Limited Taiwan Branch, 上海博禹人力资源管理有限公司 Shanghai BoYu RenLi ZiYuan GuanLi YouXian GongSi, 北京博禹国际顾问有限公司 Beijing BoYu GuoJi GuWen YouXian GongSi and 广州博禹人力资源服务有限公司 Guangzhou BoYu RenLi ZiYuan FuWu YouXian GongSi.

We are a recruitment agency and recruitment business. In addition, we provide talent consulting services.

 

About this notice

This privacy notice tells you what to expect when we collect personal information about you.

We are committed to ensuring your privacy is protected. Should you provide us with personal information by which you can be identified, then you can be assured that we will use that information only in accordance with this privacy notice. All of our employees and third parties who have access to or are involved in the processing of personal information respect the confidentiality of such personal information.

 

Important Note to European Economic Area (”EEA”) residents:

  • If you are a visitor to any of our Websites the controller of your personal information is Morgan Philips Hong Kong Limited.
  • If you are a Candidate, the controller of your personal information is typically the local Morgan Philips entity that contacts you.
  • If you are a Referee, Source, or Client, the controller of your personal information is typically the Morgan Philips entity that is engaging with and managing the relationship with you.

 

What is covered by this notice?

We collect the personal data of the following types of people to allow us to undertake our business:

  • Jobseekers
  • Prospective and live client contacts;
  • Supplier contacts to support our services;
  • Employees
  • consultants, temporary workers
  • Visitors to our website

We collect this information about you in order to carry out our core business and ancillary activities.

This privacy notice also covers:

  • Security
  • Retention of your personal information
  • Your right to withdraw consent to our processing of your information
  • Your right to access information we hold about you.

 

Jobseekers: the information we collect and how we use it.

When you apply for a job through our website, other job boards, social networks, our registration process or advertising, we will gather personal information about you from your CV and our registration form and other sources (such as LinkedIn). This is in order to enable us to find you an appropriate job.

 

The information we gather includes, but is not limited to:

  • Your name
  • Your contact details including your personal email address and telephone number
  • Your right to work in our country
  • Your qualifications
  • References verifying your qualifications and experience
  • Your career history
  • Links to professional profiles available in the public domain, such as LinkedIn.

 

We hold and use this information in order to:

  • Assist you in finding an appropriate job.
  • Communicate with you regarding job opportunities and the progress of any applications you make.
  • To provide your details to appropriate prospective employers. We will only share your information with named prospective employers with your permission.
  • Provide you with job alerts relating to roles we think you might be interested in.
  • Provide you with help and advice to assist in your job search.
  • Provide you with information about general trends in the world of work.
  • Seek your feedback on our services.
  • Fulfil our obligations to our clients when you are offered employment.
  • Fulfil the requirements of Employment Agency and other local relevant regulations

 

We may also gather information about you as part of our research to support our clients’ resourcing needs. We obtain such information from sources such as LinkedIn, job board websites, online CV libraries, your business card and personal recommendations.

 

We may share your personal information with the following:

  • Morgan Philips Group offices, including those inside the European Union (EU) and the European Economic Area (EEA), when you tell us you would like to be considered for jobs in other countries.
  • Trusted third parties who provide functions on our behalf, such as reference, qualification and criminal record checking services, psychometric evaluations, skills testing and payroll services. These third parties are required to comply with our stringent undertakings relating to security and confidentiality.
  • Trusted third parties who provide us with research and emailing services. These third parties are required to comply with our stringent undertakings relating to security and confidentiality.
  • clients for the purpose of introducing candidates to them ;
  • candidates for the purpose of arranging interviews and engagements;
  • clients, business partners, suppliers and sub-contractors for the performance and compliance obligations of any contract we enter into with them or you;
  • subcontractors
  • credit reference agencies, our insurance broker, compliance partners and other sub-contractors for the purpose of assessing your suitability for a role where this is a condition of us entering into a contract with you.
  • Regulatory or law enforcement agencies, when required by law to do so.

We do not share your personal information with third parties who wish to use it for marketing purposes.

 

We do undertake automated decision making or profiling. We do use our computer systems to search and identify personal data in accordance with parameters set by a person. A person will always be involved in the decision making process.

 

Employers: the information we collect and how we use it.

When you ask us to work with you we will record information about you, including but not limited to:

  • Your name
  • Your job title
  • Your business contact information including your business email address
  • Your organisation.

We hold and use this information in order to:

  • Provide the service you have asked us to provide
  • Provide you with reports on the work we are undertaking on your behalf
  • Advise you of relevant services and products
  • Provide you with information about general trends in the world of work
  • Seek your feedback on our services

We may share your personal information with the following:

  • Job applicants whom you invite to interview or make an offer to.
  • Morgan Philips Group offices, including those inside the European Union (EU) and the European Economic Area (EEA), in order to provide services to you.
  • Trusted third parties who provide us with research and emailing services. These third parties are required to comply with our stringent undertakings relating to security and confidentiality.
  • Regulatory or law enforcement agencies, when required by law to do so.

The lawful basis for the third party processing will include:

  • Their own legitimate business interests in processing your personal data, in most cases to fulfil their internal resourcing needs;
  • satisfaction of their contractual obligations to us as our data processor;
  • for the purpose of a contract in place or in contemplation;
  • to fulfil their legal obligations.

 

Legal basis for the processing of personal data

Our legal basis for the processing of personal data is our legitimate business interests, described below. We may also rely on contract, legal obligation and consent for specific uses of data.

We will rely on contract if we are negotiating or have entered into a placement agreement with you or your organisation or any other contract to provide services to you or receive services from you or your organisation.

We will rely on legal obligation if we are legally required to hold information on to you to fulfil our legal obligations.

We will in some circumstances rely on consent for particular uses of your data and you will be asked for your express consent, if legally required. Examples of when consent may be the lawful basis for processing include permission to introduce you to a client (if you are a candidate). Where consent is the lawful basis for our processing you have the right to withdraw your consent to this particular processing at any time.

 

Our legitimate business interests

Our legitimate interests in collecting and retaining your personal data are as follows:

  • As a recruitment business and recruitment agency we introduce candidates to clients for permanent employment, temporary worker placements or independent professional contracts.
  • In order to support our candidates’ career aspirations and our clients’ resourcing needs we require a database of candidate and client personal data containing historical information as well as current resourcing requirements.
  • To maintain, expand and develop our business we need to record the personal data of prospective candidates, client contacts, including our Talent Management client contacts and candidates.
  • To deliver our ancillary services

 

Visitors to our website.

We use Google Analytics, Baidu Tongji and cookies to gather general information about visitors to our websites in order to better understand how our websites are used. We may share this general information with trusted third parties so they too may understand how our websites are used.

If we hold an email address for you, we may occasionally use cookies to gather information about your personal use of our websites. This is in order to provide you with a tailored service.

 

Morgan Philips Cookie Policy

ABOUT COOKIES

This website uses cookies. A cookie is a file containing small pieces of text that a web server sends to your web browser when you access an internet site.

The main purpose of cookies is to streamline your use of the website; cookies make the interaction between users and websites faster and easier. They can’t look into your computer or read any personal information or other material on your hard drive. They can’t carry viruses or install anything harmful on your computer.

In all cases in which cookies are used on this site, the cookie will not collect any personally identifiable information.

 

How does Morgan Philips use cookies?

Here is a list of the main cookies we use, and what they are used for.

 

Category Usage

Preference cookies record information about choices you’ve made or settings to improve your visit. Data stored is anonymous.

Measurement cookies : we use Google Analytics and Baidu Tongji to improve the functionality and usability of the site and the services we provide to site visitors. As with other cookies, user data is all anonymous. Please see Google Analytics’ and Baidu Tongji privacy policy for further information.

 

Managing Cookies

Morgan Philips operates an ‘implied consent’ policy which means that through the use of our site we assume that you are happy with our cookie policy. If you are not happy, then you should either not visit this site, delete the cookies having visited the site, or visit the site using your browser’s anonymous usage setting. Alternatively, most web browsers allow you to turn off the cookie function.

Please note that if you choose to reject cookies, certain parts of this site may not be available to you or may not function properly.

For guidance on how to change your browser settings as well as more detailed information about cookies, go to www.aboutcookies.org where you can learn about managing, reviewing and deleting cookies.

Our websites may contain links to external websites operated by other organisations. Those organisations may collect personal information from visitors to their site. We cannot guarantee the content or privacy practices of any external websites and does not accept responsibility for those websites.

 

Security.

We are committed to protecting the security of your personal information. We use a variety of measures, including but not limited to, firewalls, antivirus and SSL encryption in order to protect your personal information from:

  • Unauthorised access
  • Improper use or disclosure
  • Unauthorised modification or alteration
  • Unlawful destruction or accidental loss.

Where we store and process your personal data

It may be transferred to third parties for the purpose of our recruitment services. It may also be processed by staff who work for us or for one of our suppliers. This includes staff engaged in, among other things, our recruitment services and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy notice.

All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted [using SSL technology]. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

 

Retention of your personal information.

We will retain information we collect from you where we have an ongoing legitimate business need to do so (for example, to provide you with the Services or to comply with applicable legal, tax, or accounting requirements).

When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize it or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.

If you have any questions about how long we retain your personal information, you may contact us using the contact details provided under the Section headed “Contact Us” below.

 

Your rights.

You have the following rights:

  • Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you to be corrected.
  • Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
  • If you ask us to delete the information we hold on you we will delete all information with the exception of your email address, first name and last name. This will enable us to record that you have withdrawn consent. In addition, where required by law, we may retain certain personal information about you to fulfil our legal obligations.
  • In addition, if you are a resident of the European Economic Area, you can object to processing of your personal information, ask us to restrict processing of your personal information, or request portability of your personal information. Again, you can exercise these rights by contacting us using the contact details provided under the Section headed “Contact Us” below.You have the right to opt-out of marketing communications we send you at any time. You can exercise this right by clicking on the “unsubscribe” or “opt-out” link in the marketing e-mails we send you. To opt-out of other forms of marketing (such as postal marketing or telemarketing), please contact us using the contact details provided under the Section headed “Contact Us” below.
  • Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want to establish its accuracy or the reason for processing it.
  • Request the transfer of your personal information to another party in certain formats, if practicable.
  • Make a complaint to your national data protection authority. 

We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws.

The above rights may be exercised by contacting us on privacy@morganphilipshk.com.

 

Your right to access information we hold about you.

You have the right to access the information we hold about you. Where we are legally permitted to do so, we may refuse your request and will provide you with our reasons for doing so.

You may request to access the information we hold about you by emailing us at this email address: privacy@morganphilipshk.com.

 

Changes to our privacy notice

Any changes we make to our privacy notice in the future will be posted on this page. Please check back frequently to see any updates or changes to our privacy notice.

 

Contact us

You may contact us about any questions you have in respect of this privacy notice at privacy@morganphilipshk.com.

 

LEGAL NOTICE

 

Person in charge of the Website:

The Internet website https://www.morganphilipsgreaterchina.com/ and its contents (hereafter the “Website”) are the property of the company MORGAN PHILIPS HONG KONG LIMITED, a public limited company under Hong Kong law whose registered office is located at Room 1701, 17/F, Lee Garden Five, 18 Hysan Avenue, Causeway Bay, Hong Kong.

The Website is hosted in Hong Kong, by the company Pacificnet Hosting Limited, located at 26/F, Times Media Centre, 133 Wanchai Road, Wanchai, Hong Kong.

 

Terms of use for the Website:

The use of the Website is subject to the conditions expressed hereafter. By accessing the Website and by consulting it, the user (designated hereafter as “the User”) undertakes to observe the present terms of use, which he accepts without reserve. These terms of use can be amended by the company MORGAN PHILIPS HONG KONG LIMITED and these amendments are opposable to the User within fifteen working days following their placing on line on the Website.

The User must have legal authority to use the Website and to communicate personal data which relate to him. The User guarantees the company MORGAN PHILIPS HONG KONG LIMITED and the companies of the MORGAN PHILIPS HONG KONG LIMITED that he is legally an adult or that he has the legal capacity according to the laws applicable to him.

 

Object of the Website:

The Website is not an e-commerce website. It introduces the activities of the companies of the MORGAN PHILIPS HONG KONG LIMITED and contributes to their promotion. The consultation of the Website, the communication of the User’s personal data on the Website or the use of any of the functionalities suggested on the Website cannot create a contractual relationship of a commercial nature between the User and the company MORGAN PHILIPS HONG KONG LIMITED.

Any commercial relationship following-up on the use of the Website by the User is established in an autonomous and separate way, solely and exclusively between the User and MORGAN PHILIPS HONG KONG LIMITED.

 

Intellectual property:

The contents of the Website and the services associated with these contents (in particular characters, photographs, logos, graphics, illustrations, images, equipment, texts, accounts, audio or video tapes, software or data built-in within the software or generated by the latter) belong to the company MORGAN PHILIPS HONG KONG LIMITED which holds all intellectual property rights relating to these contents and to the associated services, whether these rights are registered or not.

The Website is intended for the personal use of the User, with a non-commercial purpose. Any use of the content of the Website, the associated services or the trademarks outside of this personal and private use requires a written and prior authorization of the company MORGAN PHILIPS HONG KONG LIMITED (contact: contact@morganphilipshk.com).

 

Use of the Website:

The User commits to use the Website responsibly and to not infringe the rights of the companies of the MORGAN PHILIPS HONG KONG LIMITED or of their customers and to not cause them harm. The User commits in particular i) to not damage the reputation, defame, insult, harass or threaten any of the companies within the MORGAN PHILIPS HONG KONG LIMITED, one of their customers or a third party and ii) to not use a device, subroutine or software which may threaten the proper functioning of the Website.

 

Links to or from other sites:

The Website may contain links to external Websites likely to be of interest for/to the User. The company MORGAN PHILIPS HONG KONG LIMITED declines all liability relating to the contents of these sites and their use by the User. The company MORGAN PHILIPS HONG KONG LIMITED authorizes the creation of a hypertext link towards the Website, without frame, to the address of the homepage of the Website. Any other link requires the prior written approval of the company MORGAN PHILIPS HONG KONG LIMITED (contact: contact@morganphilipshk.com).

 

Guarantees relating to use of the Website:

The company MORGAN PHILIPS HONG KONG LIMITED and the companies within the MORGAN PHILIPS HONG KONG LIMITED shall make their best efforts to ensure the proper functioning of the Website and the quality of information displayed on the Website. They are however not bound by a duty to achieve a specific result. Consequently, the company MORGAN PHILIPS HONG KONG LIMITED and the companies within the MORGAN PHILIPS HONG KONG LIMITED cannot provide any guarantees or assurances relating to the information supplied and cannot be held liable for i) any loss or damage, direct or indirect, tangible or intangible, resulting from the use of the Website or of the information displayed on the Website as well as ii) any loss of actual or expected income or profits, commercial loss, loss of customers or turnover, damage to the reputation or brand image and loss or corruption of the User’s personal data.

The company MORGAN PHILIPS HONG KONG LIMITED endeavors to keep the Website up to date but cannot however guarantee the accuracy, completeness or timeliness of the information disseminated on the Website, or the suitability of said information for the use that the User intends. The User recognizes that he is solely liable for his use of this information.

The company MORGAN PHILIPS HONG KONG LIMITED and the companies within the MORGAN PHILIPS HONG KONG LIMITED do not guarantee:

– the existence or the availability of any offer mentioned in the Website, the definitive terms of an offer or its duration;

– that a customer will request information relating to the User, will request a meeting with the User or that it will recruit him or that the candidates will be available or will meet the requirements of a customer;

– that a customer will comply with the confidentiality of the User personal data which may have been forwarded to it;

 

Access to the Website:

The company MORGAN PHILIPS HONG KONG LIMITED makes its best efforts to ensure the access to the Website. However, the company MORGAN PHILIPS HONG KONG LIMITED cannot be held liable for the temporary unavailability of the Website due to maintenance or improvement works, or for technical reasons which are not attributable to it. The company MORGAN PHILIPS HONG KONG LIMITED reserves the right to refuse access to the User to the Website at any time and without prior notice.

 

Applicable law and competent jurisdiction in case of dispute relating to the Website:

The Website is developed and managed by the company MORGAN PHILIPS HONG KONG LIMITED, whose registered office is located in Hong Kong. The Website is hosted in Hong Kong. Any dispute relating to the Website, its consultation or its use by the User will be subject to Hong Kong law and will fall under the jurisdiction of the Hong Kong courts.

 

Other website of Morgan Philips:

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